SPECIFICATIONS

CHIPDRIVE® Time Recording is suitable for both stationary and mobil (vehicle) deployment

Smartcard: A hard credit card with a "chip" inside

• Times can be recorded by project
• Simply insert, the pull out the Smartcard
• Punches are edited back at the office, on the PC
• The user inserts the card in the time clock, hears the signal, removes the card – that's it
• Using a software module and a separate smart card reader, users can even clock in and out at other worksites

Reports and Modules

The software consists of three different modules

• CHIPDRIVE® Time Recording Software is the central system for administration and evaluation
• It is used to enter an employee, specify target times, manage projects and breaks, vacations and sick leave
• Sophisticated evaluation options - report generators - make the system a professional tool for your business
• Use CHIPDRIVE® PC Time Clock to clock in and out directly at a workstation using a smart card and card reader=
• Entries are sent to CHIPDRIVE® PC Time Clock Server via the local TCP/IP network (HTTP) or by e-mail (POP3 / SMPT)
• CHIPDRIVE® PC Time Clock Server is a link between the central installation of CHIPDRIVE® Time Recording, the installations of CHIPDRIVE® PC Time Clock and (or) any number of CHIPDRIVE® terminal devices

Overview of Features

Overview: It can be simple, it can also be complex, you decide, you learn and do more as you desire

• Personnel Data:
• Create persons individually, or import personnel data from Excel
• Input fields for date of birth and entry date for creating birthday lists
• Set target times, automatic breaks and other rules individually or copy all settings from another person

Departments

• Define any number of departments
• Assign persons to departments
• Create group-wise vacation schedules, shift schedules and all kinds of reports

Select Persons

• Preselect and sort employees by depatment
• Sort employees list by last name, first name, index or entry date, birth date
• Separate selection of terminated persons
• Select period between one or twelve months

Data Control

• Efficient search function for incomplete data
• Clear presentation of all punch transactions in one view
• Pay Periods weekly, bi-weekly, semi-monthly, monthly
• Pay to the minute, or round to 1/4 hour
• Selectable grace time

Advanced Functions

• Automatic Breaks
• Automatic software backup function
• Select up to three fixed breaks or one variable break with scalable lengths depending on attendance times

Flexitime Carryover

• Variety of carryover options
• Vacation – Sick Days – Extra Free Days
• Annual calendar for vacation, sickness and extra free days for every employee entries can also be made in the monthly calendar view “Edit – Punch Data“
• Possible options: Vacation entitlement, automatic carryover of remaining days of vacation
• Vacation Schedule for all Persons or Groups
• Global view on planned absences of all employees
• Show or hide employees without any entries
• Printed weekly vacation schedule matches the view displayed on screen
• All employee annual vacation can be exported to Windows® Excel

Rates

• Categories: Monday through Friday, Saturday, Sunday, public holidays, public holiday/Sunday can be divided into intervals with custom defined rates
• Up to 20 different rates

Employee Related Reports

• “Brief overview“ or “detailed“ employee report
• Includes daily start and end times, breaks, total time, target time, day +/-, month +/- and fits on one page
• "Detailed report" shows all individual punches

Target Times

• Options: Weekly working hours, daily working hours, monthly working hours, no target time (for temporary employees)

Projects and Activities

• Set-up of almost any number of projects
• A project consists of a name and project number containing up to 8 digits
• Print project list sorted by name, number or creation date
• Activities (or subprojects) have an additional factor that allows the activity to be evaluated according to effort
• Financial summary resulting from a project evaluation, contains the total costs for the working hours of all engaged persons
• The cost for projects is stored in the personal settings under “Costs per hour”

Total Overview

• Generates an overview of people and projects on any given day=
• The priority for the overview can also be set either to people or projects

Current Overview

• List of persons showing all clocking entries of the present day
• Information on vacation, sickness, free days and compensation days

Evaluation using Windows® Excel export

• Ideal for use as basis for payroll accounting
• Windows® Excel table contains one row per employee with all relevant data, including an apportionment of working times broken down into the relevant rates
• Significant flexibility with project evaluations, being able to select: periods of work, people, projects and activities
• For detailed personalised evaluations there is a choice of a Windows® Excel file for each person or one file for all employees
• Windows® Excel overview of annual vacation for all employees, consisting of one Windows® Excel table per calendar month

Shifts

• Set start and end times
• Define shifts with names and abbreviations
• Define automatic breaks linked with a shift
• Set Punch-Rounding Zones before shift start and after shift end

Shift Schedule

• Weekly view on the shift schedule of all persons or a group
• Set shifts by mouse click or using the keyboard hide or show persons without entries
• Statistics for days and week
• Sstatus bar: Estimated working time balance of a person’s day touched by the mouse pointer
• “Period” opens the “Automatic Succession of Shifts” window for the highlighted person

Automatic Shift Schedule

• Select a starting date
• Copy succession of shifts from another person
• Period consisting of an arbitrary number of days
• Constant succession of shifts for the selected person

This includes a PC Punch Time Clock

• Scalable software manager privileges and control
• Suitable for branch offices with connection via e-mail (POP3/SMTP)
• Periodic time updates with the server (if connected via TCP/IP-HTTP) installation of CHIPDRIVE® *Edit your own clocking data / print reports / edit clocking data of all persons / edit projects and activities / access the current attendance list
• Read clocking data from the CHIPDRIVE® mobile and forward it to CHIPDRIVE® Time Recording
• Clock IN and OUT, or change projects at a workstation using the CHIPDRIVE® PC Time Clock software in combination with a CHIPDRIVE® card reader
• Connect any number of client installations to one central PC Time Clock Server

One Year Guarantee, One Year Technical Support