timeclocks made in usa
TotalPass P400 with WiFi
Icon TotalPass P400 Free Shipping

Out of production as of 2/29/2023. No longer available. Upgrades, support, repairs and supplies are still available.

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TotalPass P400

Accessories & Supplies:

DetailsIDProduct NameDescriptionPriceAdd To Cart
Click 146 Icon RFID BadgesRFID Badges, Q: 10$25.00
Click 118 Icon RFID BadgesRFID Badges, Q: 25$45.00
Click 125 Icon RFID Key FobKey Fob Q:10$30.00
Click 322 WET-50U/WET-2525 to 50 employee upgrade$100.00
Click 323 WET-100U/WET-5050 to 100 employee upgrade$120.00
Click 306 WET-250U/WET-5050 to 250 employee upgrade$224.00
Click 324 WET-250U/WET-100100 to 250 employee upgrade$168.00
Click 321 Advanced PackAdds departments, web communications$149.00
Click 328 Web Punch Clock ModuleRemote Punch App for phones and PC's$99.00
Click 124 Long Badge Rack40 Card Badge Rack$29.00
Click 13 Short Badge Rack12 Card Badge Rack$19.00


Icon TotalPass P400 with 25 employees


  • 25 employee system, upgrades to 250
  • Reports by individual Employees, and by Departments
  • Prints time cards, saves them in Word and .PDF formats
  • Advanced QuickBooks Export, also Paychex, ADP, and .CSV
  • Unlimited number of supervisor accesses
  • Real-time data viewing
  • No software to load on your PC - it's built-in to the terminal
  • Supports ALL Pay Periods
  • Keypad or Proximity-Badge Entry - selectable by individual
  • Does not include badges or keyfobs. This ships as PIN only.
    You CAN add badges and keyfobs, it is supported with this basic system.

Icon TotalPass P400 25 Employee Clock

  • Plug & Play Simplicity: No software to install, setup or maintain
  • Multiple Entry options: Keypad (PIN), proximity badge
    or optional Web Punch employee entry
  • Multiple Connectivity Options:
    Wi-Fi, Ethernet, USB, or Internet connection. All-in-one clock
  • Intuitive: Web browser based software means it's easy to use and learn.
    P400 is not web-enabled, this is for local PC and local network usage only.
  • Universal Compatibility: Works with all operating systems,
    Windows, Linux and even Mac!
  • Secure: Stand-alone unit does not require constant PC or Network
  • Connection. All data is saved on the clock in case of PC or server crash.
  • Save backups to a flash drive or to your PC for extra security.
  • Easily create long-term custom reports.


In the box:
  • The Icon TOTALPASS system with every thing you need.
  • Wall mounting plate, metal lock key, power supply
  • Driver CD with communcation software (also downloadable from Icon)
  • 15 RFID Proximity badges - we have more, and also RFID keyfobs
  • 1 year toll-free USA warranty, 30 days top-level technical support
  • Quick-Start guide, 15' USB cord, 15' Ethernet cable
  • Toll-Free Technical support number, USA (Portland, Oregon)
System Requirements:
  • Runs on any Windows or Apple PDA or computer
         (you will need the download if you do not have a CD reader)
  • USB ports require a Windows operating system - not Apple USB

All Icon computer clock terminals are remotely upgradeable.
They use an innovative “flash” technology which can rewrite the internal firmware.

What this means to you:
As the years go on, you normally have to throw away equipment - computers, time clocks, hard drives, hardware, etc.  Icon can electronically 'rewire' the terminal for new technology.

For example: If a new daylight savings protocol (like the old one that worked better) is enacted, your machine could be reprogrammed to handle it, you would not need a new chip, or a new machine.
If a completely new operating system is released, the machine could be flashed, and not need to be replaced.

Other manufacturer's require you to buy new equipment every few years.
Not the Icon TotalPass series. The software runs on all systems.

As of February 23, 2021, Icon is complying with a new law from Illinois. There are links at the bottom of this page that go into detail.

On February 23, 2021, your TotalPass® Time Clock will have new software available for installation. After updating the time clock software, new and existing workers will be asked to agree to the collection of their personal information when clocking in on your TotalPass Time Clock. IconTime® is providing you with a poster to post next to your time clock to provide workers with more detail. Once a worker has acknowledged their consent, they’ll be able to continue to use their finger scan on the time clock. If an employee decides to opt out of the collection, disclosure, and use of their personal information through the TotalPass Time Clock, we will delete their biometric template on file. Please contact IconTime for alternative clock-in options.

If an employee should refuse to opt-in, you have three options. 

  • One is to find another employee., but you might get sued.
  • Another is to assign them a PIN number - which can be shared with others.
  • Another option is to us RFID Badges, and put up a badge rack at the clock.  Friends can swipe friends (and enemies) in and out.

Best Alternative is to assign these employees RFID KEYFOBS.  Which hang on their key rings, making it fairly inconvenient to share with "buddies."  We sell the keyfobs, see list of accessories.

     Icon Poster (PDF)